In construction, the quote that goes out fast is the quote that gets signed. The client who had you round for a measure-up has often called two or three other firms the same week: whoever sends a clear proposal within 48 hours pulls ahead, the rest look like the ones who never get back to you. Yet the quote gets written in the evening, after the day on site, when the energy is gone.
An AIOS turns your site-visit brief into a structured quote: you dictate the line items (area, work, materials, access constraints), it prices them against your usual rates, applies the right VAT and hands you a document ready to review. What used to take a whole evening is settled in ten minutes, between two jobs.
The problem
- The quote gets written at night or at the weekend, once the working day on site is already over
- Copying out the measurements, digging up supplier prices and reformatting takes longer than the visit itself
- A quote that drags for a week is a job that goes to the quicker competitor
- When you are tired, pricing mistakes and forgotten items eat into your margin
How the AIOS handles it
You dictate the brief from the site
As you leave the measure-up, you send a voice note or a few lines: type of work, areas, tasks, likely materials, access constraints. The AIOS understands the trade vocabulary and keeps everything you dictate.
It prices against your rates and your schedules
The AIOS reuses your usual line prices, splits materials from labour, applies the right VAT rate and works out the totals. It leans on your past quotes to recover your reference rates.
It lays out a quote ready to review
Detailed items, quantities, unit prices, payment terms and deposit: the document comes out in your layout, with your legal notices. You review, adjust a price if needed, and it learns the correction.
It sends and schedules the follow-up
The approved quote goes to the client by email in your tone, and the AIOS schedules a follow-up if the client stays silent. You keep control of the send, or let it handle that, whichever you decide.
A concrete example
Measure-up done at Mrs Renaud's: bathroom refit, 6 sqm, strip out the old one, floor and wall tiling, replace the shower, vanity unit, plumbing to redo. Draft the quote.
Quote ready to review. 8 items priced against your 2026 rates: strip-out and removal, plumbing, floor tiling (6 sqm) and wall tiling (14 sqm), shower tray and screen, vanity unit, paint touch-ups, end-of-job clean. Materials and labour split out, reduced VAT (home over two years old), 30 percent deposit on order. Total: 7,480 euros incl. VAT. The PDF is in your inbox, ready to send to Mrs Renaud. Shall I schedule a follow-up at day 7 if there is no reply?
Other use cases: Following up unanswered quotes
Main page: Trades & construction